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Dene Farm Cross Country Privacy Policy

(General Data Protection Regulation)

25 May 2018

We want to make sure all the personal information we have collected about you is safe and secure.

This Privacy Policy relates to our use of any personal information we collect from you via the following online services:

·    -   Our Official Website (www.denefarm

·     -  Dene Farm official social media channels

·      -  Emails sent via the website contact form


It also relates to our use of any personal information you provide to us by phone, registration forms, SMS, email (, in letters and other correspondence and in person.


In order to process your bookings for course hire, entries for events and other enquiries, we will need to collect and use information about you.


This Privacy Policy explains the following:

·   -    what information Dene Farm may collect about you;

·    -   how and when Dene Farm will use information we collect about you;

·    -  whether Dene Farm will disclose your details to anyone else;

·     - your rights;

·     - data retention;

·     - the use of cookies on our website and how you can reject cookies;

·    -    privacy policy updates


What information Dene Farm may collect about you


We require your information as part of the formal agreement between us.


This includes but is not restricted to:

  • Name
  • Address
  • Telephone numbers
  • Email address
  • Another contact in the case of an emergency (please ensure you have their agreement)

How and when we use your personal info


  • Keeping internal records for administrative purposes

·       To organise bookings

·       To organise competitions

·       To keep you informed about events and activities organised by Dene Farm such as competitions, schooling, clinics and clear round days.

·       To follow up questions and enquiries.

·       In the case of an emergency.

We may contact you for the above purpose by email, telephone, post or text message, but will only do this where we are allowed to do so under data protection law.


Whether Dene Farm will disclose your details to anyone else

We will keep your personal data secure and will not share it without your consent to any third party unless we are legally obliged to do so.

Your Rights

·       To access your personal data –  you have the right to request a copy of the personal information that Dene Farm holds about you and to have any inaccuracies corrected;

·       To be provided with information about how your personal data is processed (this information is set out in this Policy);

·       To have your personal data corrected where necessary (please contact us promptly should you become aware of any incorrect or out-of-date information)

If you would like to: access, correct, amend or delete any personal information we have about you, you are invited to contact us, please email or write to us at Dene Farm, Wisdom Lane, Nether Wallop, Nr Stockbridge, Hants, SO20 8ER.  


Data Retention


If you don’t want us to process your data any more, please email us at or write to: Dene Farm, Wisdom Lane, Nether Wallop, Nr Stockbridge, Hants, SO20 8ER.

The use of cookies on our website and how you can reject cookies

Our website is hosted on the platform, which is GDPR compliant. provides the online platform that allows us to sell our products and services to you. Your data may be stored through’s data storage, databases and the general applications. They store your data on secure servers behind a firewall.  Cookies are used on this site.


Cookies are text files placed on your computer to collect standard log information and visitor behaviour information. This information is used to track visitor use of the website and to compile statistical reports on website activity. You can set your browser not to accept cookies and can also remove them from your browser.

Our website may also contain links to other websites. This privacy policy only applies to our website so when you link to other websites you should read their own privacy policies.


Updates to our Privacy Policy


This Privacy Policy may be updated from time to time so you may wish to check it each time you submit personal information to Dene Farm. The date of the most recent revision is 12/06/2018



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